The following Additional Privacy Statements (the "Additional Statements") have been added by the Event Organiser and are specific and in relation to this Event ("Live Trading with Alex Vieira") only. These set out additional Promotion and Insight activities that are being conducted by the Event Organiser and sets out additional data processing that they expect to do:
INTUITIVE CODE PRIVACY POLICY
ACCEPTANCE OF PRIVACY POLICY
Intuitive Code Lda and its corporate affiliates (“IC“, “we“, or “us“) are committed to respecting and protecting your personal privacy. This Privacy Policy, including any future modifications (this “Privacy Policy“) applies to all personal information (i.e., information that identifies a specific natural person, such as a person’s full name or email address) we may collect through your use of autonomoustrading.io, (the “Site“) and any other sites, applications (or “apps”), software, features, events, surveys or studies, or content offered by us from time to time that link or otherwise refer to this Privacy Policy (collectively, including the Site, the “Services“), whether as a guest or a registered user. This Privacy Policy is effective regarding all information that we have collected from you or will collect from you. Please read this Privacy Policy carefully before you use the Services. By accessing and/or using the Services, you expressly consent and agree to be bound and abide by this Privacy Policy and the Terms of Use available at https://ai.autonomoustrading.io/pages/terms-and-conditions (the “Terms of Use”) incorporated herein by reference and to comply with all applicable laws, rules, and regulations (collectively, “Applicable Laws”). If you do not want to agree to this Privacy Policy and the Terms of Use, you must not access or use the Services.
WHAT TYPES OF INFORMATION DOES IC COLLECT FROM YOU?
INFORMATION YOU PROVIDE TO US
When you access, register, or subscribe to the Services, purchase a product, enter a sweepstake or promotion, communicate with our support personnel (e.g., a request through customer service), call us, upload information, submit a request online, attend an event (in-person or otherwise), or otherwise communicate with us, directly with us or through a third party, we may collect and store any personal information you provide. This information may include, without limitation, your name, phone number, physical address, state/country information, email address, search terms, dates and times of access, device identifiers, login credentials (e.g., username and password), uploads/posts/other user-generated content, user experience, and/or payment information. This information could also include any information you give us in relation to your Investing Profile (accessible at https://account.intuitivecode.app. By providing this information, you consent to your information being collected, used, disclosed, and stored by us under this Privacy Policy.
INFORMATION FROM OTHER SOURCES
We may get further personal information about you from the Internet, offline sources, or other public or commercial sources including, but not limited to, from the information you have provided to social media services (e.g., your name, username, gender, birthday, profile picture, avatar, “likes”, etc.). When you access the Services through a third-party service (e.g., Facebook, Twitter, etc.), you connect the Services to a third-party service, or share our content via a third-party service, you are allowing us to collect, store, and use such information and content under this Privacy Policy. IC is not responsible for the privacy practices of third parties; when you provide information about yourself on such services, it may be publicly viewable by other users of such services and we cannot prevent further access by others. If you do not wish to have this information shared, please do not associate such third-party services with the Services. If you wish to know how social media services or other third-party service providers handle your information, please review their respective terms of use, cookie policies, and privacy policies; such services may permit you to change your privacy settings.
In order for us to enhance our ability to tailor the Services to an individual’s preference, we combine information about the purchasing habits of users with similar information from our affiliates, to create a personalised user profile. When a user makes a purchase from either IC or its affiliates, the companies collect and share that purchase information, so we can tailor the Services to our users’ preferences. We may also receive additional information from certain third parties (e.g., researchers, analysts, and/or marketers) that provide us with statistical, demographic, or other similar information. Further, we may also combine your online information with information we get from offline sources, including, without limitation, information that you may provide us with over the phone and information got from our business partners.
INFORMATION ABOUT YOUR USE OF THE SERVICES
The Services use cookies, web beacons, pixels, and other tracking technologies to collect information about your use of the Services, including without limitation, your browser type, and version, IP address, operating system and platform, when you open an email that we send you, and other similar information. This information helps us to provide the services, including without limitation, to improve and enhance the user experience and help us understand the behavior of our users. Cookies are messages placed on your computer or mobile device when you visit a website or page. For example, the messages store information so that our Services may immediately recognize you each time you visit. This permits us to personalize our Services for each user, allow access to the secure parts of our Services that individual users have registered for, and provide users with up-to-date information about their own account.
We may also use cookies to deliver ads, store visitor preferences, record session information, such as items that visitors add to their shopping cart, record user-specific information on what pages users access or visit, track and record past activity at the Site (or on other Services) to provide better service when visitors return to our Site (or other Services), customize web page content based on visitors’ browser type, or other information that the visitor sends. Cookies are used to serve ads to logged-in users based on the voluntary information they provide in their profile. To remove or update information from your profile, please do so here: https://ai.autonomoustrading.io. If you disable cookies, you may find that certain sections and functionalities of our Services will not work properly or at all.
Web beacons also called web bugs and clear GIFs are used in combination with cookies to help us understand the behavior of our users. A web beacon is typically a transparent graphic image that is placed on our site or in an email. Using a web beacon allows IC to record the simple actions of the user opening the page that contains the beacon. When a user’s browser requests information from a website in this way, certain simple information can also be gathered, such as the IP address of your computer; time the material was viewed; the browser that retrieved the image; and the existence of cookies previously set by that server. Web beacons provide a convenient way of gathering statistics and managing cookies.
IC and other third parties may collect and store information (including personal information) locally on your device using mechanisms such as browser web storage (including HTML 5) and application data caches. If you want to adjust your settings for or delete all local storage mechanisms, go to your browser’s settings to do so. We store information in local storage besides a cookie, you will need to remove both the local storage and the cookie in order to delete the information. We may also use local shared objects, sometimes known as Flash cookies, to store your preferences or display content based upon what you view on our Services to personalize your visit. Advertisers and other third-party services also may use Flash cookies to collect and/or store information. Flash cookies differ from browser cookies because of the amount of, type of, and how data is stored. Cookie management tools provided by your browser will not remove Flash cookies. To learn how to manage flash cookies please visit the following website for more details: http://www.macromedia.com/support/documentation/en/flashplayer/help/settings_manager.html.
IC and other third parties may collect certain device information from you when you use the Services and apps from a mobile device such as the device you use, a unique device ID, geo-location (including your precise location), wireless mobile subscriber ISDN number, IP address, operating system, browser type, and information about your use of the Services and apps. IC may also take part in the Adobe Marketing Cloud Device Co-op to better understand how you use our services across your various devices. You can learn more about cross-device tracking and manage your privacy settings at https://cross-device-privacy.adobe.com. You may manage the information transmitted from your device from your device’s settings, including opting-out of cross-device tracking. However, if you prevent tracking on your device, it will be more difficult, and maybe impossible, for you to use the Services or portions of the Services. We may merge the data we collect from your activity on the Services with data available from third parties, including, without limitation, advertisers. We have implemented Google Analytics including the following features: Google Analytics (Standard), Google Tag Manager. You can use the Google Analytics Opt-Out Browser Add-on available at: https://tools.google.com/dlpage/gaoptout/ to disable tracking by Google Analytics.
IC follows the industry’s Self-Regulatory Principles for Online Behavioural Advertising (“OBA“) located here. We may use third-party ad serving companies, including but not limited to: Doubleclick for Publishers (“DFP“) and Dianomi, to serve certain advertisements to you when you access or visit the Services. Third-party ad serving companies and third-party vendors may use information related to your visit on the Services and across other third-party websites and services over time to better provide advertisements to you about goods and services that may interest you. We do not provide a third-party ad serving companies with your name, address, or telephone number. In serving advertisements to the Services, third-party ad serving companies may place or recognize a unique “cookie” through your browser (or use your advertising ID in an environment that does not support cookies). In addition, we may use web beacons, provided by third-party advertising companies, to help manage and optimize our online advertising. Web beacons enable us to recognize a browser’s cookie when a browser visits this site, and to learn which banner ads bring users to our Services. Please review the section below entitled “To Display and Target Advertisements” for more information on these technologies and your choices regarding ad targeting.
HOW DOES IC USE YOUR INFORMATION?
We may use your information, including any of your personal information:
TO PROVIDE THE SERVICES
IC, our service providers, business partners, and other third parties use the information collected from the Services to provide the Services to you and other users. This includes, without limitation, maintaining, measuring, and enhancing users’ experiences on our Services, providing you with information, products or services, and fulfilling offers that you request from us, developing new products, understanding and resolving issues with the services (e.g., a bug in an app), serving you relevant advertisements and content on the Services and third-party services, and protecting you, other users, and the Services. We will share your information to allow service providers and other third parties to help provide and manage the services. We use your information to provide and improve the services, for example, improving algorithms, determining usage patterns, and providing customer support. Please note that if you telephone us, or if we call you, we may record the call for quality, training, and/or management purposes; We may record online interactions for similar purposes. Financial information (such as a credit card number and expiration date) is used for billing, including without limitation, order tracking and fraud detection/prevention. If we have trouble processing an order, this information is used to get in touch with the user. By submitting such information, you agree that we may share this information with third parties for facilitating the completion of any purchase transaction started by you or on your behalf.
TO DISPLAY AND TARGET ADVERTISEMENTS
Your information is used to target ads and content on the Services and on third party services. Some advertisements and other content may be delivered by third-party advertising networks and advertisers that may use cookies and similar technologies and identifiers to collect and track information such as demographic information, inferred interests, aggregated information, and activity to assist them in delivering advertising that is more relevant to your interests. We may also provide certain customer information to service providers who will match your information in de-identified form to information (e.g., cookies) provided by other third parties) to allow us to provide more tailored advertisements. For more information about how advertisers use cookies and to understand your choice not to accept these cookies by “opting out,” please visit the Network Advertising Initiative’s (“NAI“) website at http://www.networkadvertising.org/choices/. You may “opt-out” from having a third party online behavioral information collected by visiting the Digital Advertising Alliance’s website at http://www.aboutads.info/choices/ in desktop and mobile web browsers. You may download the AppChoices app at www.aboutads.info/appchoices to “opt-out” in mobile apps. If you would like more information about the third-party ad serving companies used by us or regarding your ability to “opt-out” of the use of cookies, please go to www.google.com/privacy/ads; http://www.google.com/intl/en/privacy/privacy-policy.html; https://www.taboola.com/privacy-policy;http://www.adobe.com/privacy/analytics.html; www.criteo.com/privacy; and http://inform.com/privacy-policy/.
TO CONTACT YOU
We use your information to send information about your account or other products or services and notify you about issues with or changes to the Services or our policies. We may also send you marketing or other promotional materials. We may also send promotions jointly with Business Partners. If you do not wish to receive these communications, you may opt-out, as described below in the section entitled “How Can I Change my Email Communication Preferences.” IC will not send you marketing messages if you have opted out.
Please note, however, that you cannot opt-out of certain administrative communications and IC reserves the right to send such transactional messages and business relationship messages via email to facilitate agreed-upon transactions or update customers about existing business relationships. Such emails include, but are not limited to, welcome emails, transaction receipts, billing notification, renewal notices, notification of activation of online privileges, technical support responses, and other communications required to service customers’ accounts on the Services and/or customers’ subscriptions with IC or its affiliates. Customers cannot unsubscribe from these email messages. IC, and its affiliates, also make various email series and onetime emails available to the recipients in our database to help them get the most value from our products and services. Such emails include, but are not limited to, newsletters, product updates, educational materials, surveys, special offers from IC and/or its affiliates, and special offers sent on behalf of IC’s Business Partners (as defined below). We also send the user site and service announcement updates. Users cannot unsubscribe from service announcements, which contain important information about the Services.
We communicate with users to provide requested services and regarding issues relating to their account via email or phone. You agree that IBD or our agents may email, call, or text you regarding your account or your transactions, including without limitation, using an automatic dialing/announcing device, and that we may make such calls or texts to a mobile telephone or other similar devices. You agree we may listen to and record phone conversations you have with us for training or to test the quality of our service.
TO AGGREGATE/ANONYMIZE DATA
IC may aggregate and/or anonymize any personal information collected through the Services for various purposes. Once aggregated or anonymized, we will consider the information personal information because it can no longer identify you and/or any of your devices used to access the Services. IC may use such information for any purpose (e.g., research and development purposes), including sharing such information with third parties.
FOR OTHER PURPOSES TO WHICH YOU HAVE CONSENTED
Your information will also fulfill any other purpose for which you provide the information or otherwise provide your consent for IC and/or other third parties to use such information.
HOW DOES IC ACCESS AND/OR SHARE YOUR INFORMATION?
IC uses personal information got from its users as stated in this Privacy Policy and to enhance users’ experiences on our Services. We do not share your personal information with others except as stated in this Privacy Policy or when we inform you and give you an opportunity to “opt-out” of having your personal information shared. Below are examples of how we share your information:
Allowed Service Providers: We may share your personal information with service providers who perform certain services on our behalf. This could include service providers that perform research services, provide operational support, provide marketing platforms, fulfill orders, handle payments, handle shipping and delivery obligations, content creators, etc.
Business Partners and Affiliates: When you make purchases or engage in promotions offered through the Services, we may share personal information with the businesses and/or affiliates with whom we partner to offer you those products, services, and/or promotions (“Business Partners“). When you elect to engage in a partner’s or affiliate’s offer or program, you allow us to provide your email address and other information to that partner and/or affiliate.
Educational Seminars, Webinars, and Live Events (“Events”): IC may collect and/or receive information about your registration and/or attendance at one of its events. IC may also collect and share your information for an Event offered with its partners and sponsors, in which case you will be notified at the point of registration.
Payments: we may share your payment information with third parties who perform tasks required to complete the purchase transaction. We use a credit card processing company to help fulfill your order(s), including, without limitation, to bill users for goods and services, performing card authorization and fraud checks, but this company does not keep, share, store or use your personal information for any secondary purposes.
Shipping/Delivery Services: if the Services will involve the delivery of tangible products your personal information including your name and address may be shared with a third-party shipping and delivery companies (e.g., common carriers) to fulfill your order(s).
Other access/sharing: IC may share, sell, or rent your name and physical address. However, we will not disclose your email address, phone, or fax numbers in our database without your advance permission. We may also share Aggregate/anonymised information about your use of the Services.
HOW CAN I CHANGE MY E-MAIL COMMUNICATION PREFERENCES?
Except for the mandatory IC transactional and business relationship emails mentioned above, recipients update their email communication preferences by sign into their accounts. Customers may choose to “opt-in” or “opt-out” from any or these email communications at will.
To Unsubscribe: Customers may unsubscribe from specific email categories by: (1) clicking the “unsubscribe” link at the bottom of any email sent by IC or its affiliates; (2) sign into your account and click on “unsubscribe” marketing emails (3) calling +351-21-1230921
To Otherwise Manage Your Email Preferences: To subscribe to or unsubscribe from any email category, customers may manage their email preferences by: (1) clicking the link on our emails; (2) directly from their accounts; or (3) calling +351-21-1230921
HOW CAN I CORRECT OR UPDATE MY PERSONAL INFORMATION?
Sign in to your account to update your personal information. See “Data Retention” below on more information on account cancellation.
HOW DOES IC PROTECT MY PERSONAL INFORMATION?
SECURITY MEASURES AND SAFEGUARDS
The security of our users’ information is very important to us. When users submit personal information via the Services, that information is protected by accepted industry standards, and under applicable data privacy laws, including both online and off-line security measures and safeguards. IC uses a combination of administrative, technical, personnel, and physical measures to safeguard personal information in its possession against loss, theft, and unauthorized use, disclosure, or modification. However, no one can guarantee the complete safety of your information. If you have reason to believe that your interaction with us is no longer secure (for example, if you feel that the security of any account you might have with us has been compromised), please immediately notify us of the problem by contacting IC Customer Success under the instructions below. However, please remember that no method of electronic storage or transmission over the internet is one-hundred percent secure and therefore, while we strive to use commercially reasonable means to protect your personal information, and will comply with applicable data privacy laws, we cannot guarantee the absolute security of such information.
PHISHING
Phishing is a term used to describe an internet scam in which inauthentic emails that appear to be coming from a legitimate source are sent in an attempt to trick you into providing confidential information. These emails usually invoke a sense of urgency and often imply that your account is about to be closed unless immediate action is taken. They will often ask you to click on a link that leads you to a webpage that simulates that of the legitimate source, but it is really a page specially designed to get you to input your confidential information such as account number, password, social security number, or credit card number. The thieves then use that information to commit fraud and identity theft against you.
The Office of the Comptroller of Currency has set up a website providing information warning consumers about the dangers of these scams and how to protect yourself. To learn more about phishing, please click on the following link: www.occ.gov/consumer/phishing.htm.
Please know that Intuitive Code takes the privacy of our subscribers very seriously. If you ever question the legitimacy of an email or other communication from IC, please contact Customer Success at: +351-21-1230921. If you have questions about the security of our Services, you can contact us at sales@intuitivecode.app.
DO NOT TRACK SIGNALS
At this time, IC does not recognize or respond to browser’s “Do Not Track” signals.
DATA RETENTION
We will keep your information for the period necessary to fulfill the purposes for their collection as outlined in this Privacy Policy, unless a longer retention period is mandated by IC’s contractual requirements, internal policies, or otherwise required or allowed by law. However, remember that even after you cancel your account, copies of some information from your account may remain viewable in some circumstances where, for example, you have posted or shared information with social media or other users or services. Because of caching technology, your account may not be instantly inaccessible. We may also keep backup information related to your account on our servers for some time after cancellation for fraud detection or to comply with Applicable Laws or our internal security policies. It is not always possible to completely remove or delete all of your information because of technical constraints, contractual, financial, or legal requirements. For example, if you request that IC no longer send you emails, IC would need your name and email address to ensure that you no longer receive emails from us. Where it is not possible to remove or delete all information, IC shall continue to safeguard your information as detailed.
SENSITIVE INFORMATION
We do not intentionally collect sensitive personal information, such as social security numbers, political opinions, religious or other beliefs, health information, criminal background information, sexual history or sexual orientation information, or trade union membership (“Sensitive Information“) and we ask that you do not disclose it on the Services. However, if Sensitive Information is included in your posts on the Services, we will have access to such information described above and we will treat such information in the same way as information that is not sensitive.
PERSONAL INFORMATION OF CHILDREN
The services are for a general audience and are not targeted to children. IC and its affiliates do not knowingly collect or solicit personal information from children under the age of thirteen (13). If we discover such case we delete that information immediately. If you believe IC has any information from a child under the age of thirteen (13), please contact us at sales@intuitivecode.app.
USING / ACCESSING OUR SERVICES
IC is located at Lagoas Park, Oeiras, Portugal. By using our Services, you acknowledge and agree that your personal information will be transferred to and processed at our facilities and those third parties with whom we share it as described in this Privacy Policy.We take commercially reasonable steps to ensure that we protect your privacy. For users of the Services that are residents of the European Union (“EU“) or the United Kingdom (“UK“), please click here to review IC’s European Data Privacy Addendum, which details your rights under the EU’s General Data Protection Regulation (“GDPR“) and provides you with an explanation of how you may exercise your rights.
CHANGES TO OUR PRIVACY POLICY/COMMUNICATING CHANGES
This Privacy Policy is subject to changes at any time. All changes will be posted on the Site. We are not required to notify you. Changes will become effective as of the earlier of the date we post the revised privacy policy or post such a note. We encourage you to review our Privacy Policy periodically to ensure that you remain informed of changes that may have occurred, including changes that relate to what information we collect, how we use it, and how we share it. By continuing to use the Services after a change has taken place, you agree to the latest version of this Privacy Policy and expressly consent to the use of your personal information.
LEGAL DISCLAIMER
Though we make every effort to preserve user privacy, we may need to disclose your personal information. We may share your information to provide information to our representatives, advisors, corporate affiliates, and business partners, and in the event of a sale, merger, public offering, bankruptcy or other change in control of IC and/or its affiliates, your information may be shared with the person or business obtaining ownership and control.
Your information may be used to protect the rights, including legal rights, and safety of ourselves and others. We may also use your information to enforce our rights arising from any contracts entered into between you and us, including, for billing and collection. Furthermore, disclosure of personal information may be required by law where we have a good-faith belief that such action is necessary to comply with a current judicial proceeding, a court order, or legal process. In such cases, we may raise or waive any legal objection or right available to us.
THIRD-PARTY SERVICES
Other websites and services to which we link, through which you access the Services, or share information from the Services and which are not owned or controlled by us are not subject to the terms of this Privacy Policy. We are not responsible for the privacy practices or the content of any other web sites or services and any visit you make to those other services is at your own risk. Third parties that support the Services, including by providing advertising or other services, such as analytics, may use tracking technologies to collect information about your use of the Services or other third-party services. We do not control these third-party technologies or services and their use is governed by the privacy policies of third parties using such technologies. Such a third party’s use of any information you share is governed by the third party’s privacy policy.
IC CONTACT INFORMATION
To ask questions about this Privacy Policy and/or our privacy practices, please email sales@intuitivecode.app
HeySummit is not responsible for any part of the above Additional Statements and is only responsible for the Core Privacy Statements set out hereunder:
The following Core Privacy Statements (the "Privacy Statements"), together with the Core Terms of Service and any other documents referred to herein set out we will use the data you provide us at www.HeySummit.com and/or www.app.HeySummit.com (the "Platform") and what Insight activities are ongoing there too.
Please read these Privacy Statements carefully and ensure that you understand them. You will be able to change your Privacy Preferences at any time throughout your time using the Platform and thereafter.
HeySummit’s purpose in establishing this Privacy Statement is to give you information about how HeySummit collects and processes your personal data through your use of the HeySummit Services, including any data you may provide through the HeySummit platform. If you do not agree with the terms, do not access or use the HeySummit Services, websites or any other aspect of HeySummit’s business.
This Privacy Statement applies to all users of HeySummits Platform and associated technology. It is important that you read this Privacy Statement together with any other Privacy Statement or fair processing policy we may provide on specific occasions when we are collecting, or processing, personal data about You, so that you are fully aware of how and why we are using your data. This Privacy Statement supplements other notices and privacy policies and is not intended to override them.
Data protection law in certain jurisdictions differentiates between the “controller” and “processor” of information. HeySummit and Event hosts are independent controllers of certain types of your personal data, such as your registration data (like name and email) and attendance data (like Event name, date and time of Event, and Event sessions attended). Event hosts are the controller, and HeySummit is the processor of Event data, such as information and materials submitted to, or during an Event.
We keep our Privacy Statement under regular review and it may be updated periodically. Laws, regulations, and industry standards evolve, which may make those changes necessary, or we may make changes to our services or business. We will notify you by posting an updated, date-stamped version of this Privacy Statement on our website. If we make changes that materially alter your privacy rights, we will provide notice to you in accordance with applicable law. Notice may be by posting a notice on our website, by email to you at the email address that you most recently provided to us, or by other means, consistent with applicable law. Accordingly, please keep your account information, including email address, updated.
The HeySummit Services include links to third-party websites and applications as well as to partner providers of multiple different types of services associated with a particular Event.
Clicking on links to third party websites, content or applications may allow those third parties to collect or share data about you. We do not control those third-party websites or content and are not responsible for their privacy statements or the way in which they collect or use your data.
Where you access or use third party services provided by an Event organiser, advertiser, sponsor or any other party who participates in an Event, we encourage you to request details of and read the Privacy Statement of that party. We do not control those third parties and are not responsible for their privacy statements or the way in which they collect or use your data.
Personal data, or personal information, means any information about an individual from which that person can be identified. It does not include data where the identifying information has been removed (anonymous data).
We may collect, use, store and transfer different kinds of personal data about you which we have grouped together as follows:
We also collect, use and share Aggregated Data such as statistical or demographic data for any purpose. Aggregated Data could be derived from your personal data but is not considered personal data as this data will not directly or indirectly reveal your identity.
If you fail to provide personal data
Where we need to collect personal data by law, or under the terms of an agreement we have with you, and you fail to provide that data when requested, we may not be able to perform the agreement we have or are trying to enter into with you (for example, to provide you with access to the HeySummit Services).
We use different methods to collect data from and about you including through:
The legal basis for using your information as set out in this Privacy Statement are as follows:
Purposes for which we will use your personal data
We have set out below, in a table format, a description of the ways we plan to use your personal data, and which of the legal basis we rely on to do so. We have also identified what our legitimate interests are where appropriate.
Note that we may process your personal data for more than one lawful ground depending on the specific purpose for which we are using your data. Please contact us if you need details about the specific legal ground we are relying on to process your personal data where more than one ground has been set out in the table below.
| Purpose/Activity | Type of data | Lawful basis for processing including basis of legitimate interest |
| To register you as a user of the HeySummit Event Platform |
(a) Identity (b) Contact |
Performance of a contract with you |
| To process any paid entry to an Event:
(a) Managing payments, fees and charges (b) Verifying your identity and details of your payment method or credit card account (c) Communicating with you, for example sending you confirmation of your attendance for an Event. |
(a) Identity (b) Contact (c) Transaction (d) Marketing and Communications |
(a) Performance of a contract with you (b) Necessary for our legitimate interests |
|
To manage our relationship with you which will include: (a) Providing access to Platform services (b) Notifying you about changes to our terms or Privacy Statement (c) Asking you to leave a review or take a survey (d) Investigating complaints |
(a) Identity (b) Contact (c) Profile (d) Marketing and Communications |
(a) Performance of a contract with you (b) Necessary to comply with a legal obligation (c) Necessary for our legitimate interests (to keep our records updated and to study how users use the HeySummit Event Platform and associated products/services) |
| To administer and protect our business and our services (including troubleshooting, data analysis, testing, system maintenance, support, reporting and hosting of data) |
(a) Identity (b) Contact (c) Technical |
(a) Necessary for our legitimate interests (for running our business, administering our CRM, provision of administration and IT services, network security, to prevent fraud and in the context of a business reorganisation or group restructuring exercise) (b) Necessary to comply with a legal obligation |
| To deliver relevant Platform content and advertisements to you and measure or understand the effectiveness of the advertising we serve to you |
(a) Identity (b) Contact (c) Profile (d) Usage (e) Marketing and Communications (f) Technical |
Necessary for our legitimate interests (to study how users use the HeySummit Event Platform and to grow our business and inform our marketing and growth strategy) |
| Share your information to support the Host or Event Organiser or Team Member(s) to create, manage and deliver the Event. |
(a) Identity (b) Contact (c) Profile (d) Usage (e) Marketing and Communications (f) Technical |
To provide our own services as per our collective agreements and support the Event Organiser to conduct their agreements with you. |
| To use data analytics to improve our Platform, products/services, marketing, user and Partner relationships and experiences. |
(a) Technical (b) Usage |
Necessary for our legitimate interests (to define types of users for certain Platform services and to keep our services and web site updated and relevant, to develop our business and to inform our marketing strategy) |
| To make suggestions and recommendations to you about Events or other services available through the HeySummit Event Platform that may be of interest to you |
(a) Identity (b) Contact (c) Technical (d) Usage (e) Profile (f) Marketing and Communications |
Necessary for our legitimate interests (to develop the products and services available through the HeySummit Event Platform) |
Marketing
We strive to provide you with choices regarding certain personal data uses, particularly around marketing and advertising. You may opt out of any non critical marketing communications but some communications are directly related to the provision of our Services.
Recommendations from us
We may use your Identity, Contact, Technical, Usage and Profile Data to form a view on what we think may be of interest to you. This is how we decide which services and offers may be relevant for you. Subject to applicable law, we may send you information that we think may be of interest to you.
Opting out
You can ask us or third parties to stop sending you marketing messages at any time. You can contact us or, where applicable, use the instructions located at the bottom of your email. Please note that regardless of your request, we may still use and share certain information as permitted by this Privacy Statement or as required by applicable law. For example, you may not opt out of certain operational communications, such as those reflecting our relationship or transactions with you.
Cookies
We use various technologies to collect information, and this may include sending cookies to your computer or mobile device. Cookies are small data files stored on your hard drive or in device memory that help us to improve the HeySummit Services and your experience, see which areas and features of our Services are popular and count visits. We may also collect information using web beacons (also known as “tracking pixels”). Web beacons are electronic images that may be used in our Services or emails and help deliver cookies, count visits, understand usage and campaign effectiveness and determine whether an email has been opened and acted upon. Most web browsers are set to accept cookies by default. If you prefer, you can usually choose to set your browser to remove or reject browser cookies. Please note that if you choose to remove or reject cookies, this could affect the availability and functionality of our Services.
Advertising and Analytics Services Provided by Others
We may allow others to serve advertisements on our behalf across the internet and to provide analytics services. These entities may use cookies, web beacons and other technologies to collect information about your use of the HeySummit Services and other websites, including your IP address, web browser, pages viewed, time spent on pages, links clicked and conversion information. This information may be used by HeySummit and others to, among other things, analyse and track data, determine the popularity of certain content, deliver advertising and content targeted to your interests on the HeySummit Services and other websites and better understand your online activity.
Change of purpose
We will only use your personal data for the purposes for which we collected it, unless we reasonably consider that we need to use it for another reason and that reason is compatible with the original purpose. If you wish to get an explanation as to how the processing for the new purpose is compatible with the original purpose, please contact us. If we need to use your personal data for an unrelated purpose, we will notify you and we will explain the legal basis which allows us to do so.
Please note that we may process your personal data without your knowledge or consent, in compliance with the above rules, where this is required or permitted by law.
We may share your personal data with the parties set out below for the purposes set out in the table “Purposes for which we will use your personal data” above.
Where third parties provide Events or support the provision of Services made available to you, these third parties may receive certain personal data about you. Whilst we are not in control of these third parties, we require all third parties to respect the security of your personal data and to treat it in accordance with the law.
To help constantly improve and tailor the service we provide to you, we may use aggregated information so that we can administer and improve our services, analyze trends, gather broad demographic information and detect suspicious or fraudulent transactions and most importantly monitor and improve our operations on a day to day basis. In carrying out this activity, we may pass some information to third parties in aggregate and anonymized format.
Your disclosure to third parties
Except as otherwise expressly included in this Privacy Statement, this document addresses only the use and disclosure of information we collect from you. If you disclose your information to others, different rules may apply to their use or disclosure of the information you provide to them. HeySummit does not control the privacy policies of third parties, and you are subject to the privacy policies of those third parties where applicable. We encourage you to ask questions before you disclose your personal information to others.
We may transfer your personal data outside your country of residence, including the European Economic Area (EEA), in our performance of services.
Whenever we transfer personal data out of the EEA, we ensure an appropriate degree of protection is afforded to it by ensuring at least one of the following safeguards is implemented:
Please contact us if you want further information on the specific mechanism used by us when transferring your personal data out of the EEA.
We have put in place commercially reasonable security measures to prevent your personal data from being accidentally lost, used or accessed in an unauthorised way, altered or disclosed. In addition, we limit access to your personal data to those employees, agents, contractors and other third parties who have a business need to know. They will only process your personal data on our instructions and they are subject to a duty of confidentiality. We have put in place procedures to deal with any suspected personal data breach and will notify you and any applicable regulator of a breach where we are legally required to do so. That said, no method of electronic transmission or storage is 100% secure and cannot guarantee absolute data security.
How long will you use my personal data for?
We will only retain your personal data for as long as reasonably necessary to fulfil the purposes we collected it for, including for the purposes of satisfying any legal, regulatory, tax, accounting or reporting requirements. We may retain your personal data for a longer period in the event of a complaint, if we reasonably believe there is a prospect of litigation in respect to our relationship with you, or as required or permitted by applicable law.
To determine the appropriate retention period for personal data, we consider the amount, nature and sensitivity of the personal data, the potential risk of harm from unauthorised use or disclosure of your personal data, the purposes for which we process your personal data and whether we can achieve those purposes through other means, and the applicable legal, regulatory, tax, accounting or other requirements.
If you provide personal data in connection with the submission of Event Content, we may process sensitive personal data as part of the HeySummit Services.
This includes details about your race or ethnicity, religious or philosophical beliefs, sex life, sexual orientation, political opinions, trade union membership, information about your health, and genetic and biometric data.
In some circumstances you can ask us to delete your data: see your legal rights below for further information.
In some circumstances we will anonymise your personal data (so that it can no longer be associated with you) for research or statistical purposes, in which case we may use this information indefinitely without further notice to you.
Under certain circumstances, you have rights under data protection laws in relation to your personal data. You have the right to:
If you wish to exercise any of the rights set out above, please contact us.
No fee usually required
You will not have to pay a fee to access your personal data (or to exercise any of the other rights). However, we may charge a reasonable fee if your request is clearly unfounded, repetitive, or excessive. Alternatively, we could refuse to comply with your request in these circumstances.
Time limit to respond
We try to respond to all legitimate requests within one month or within the timeline provided by applicable law. Occasionally it could take us longer than a month if your request is particularly complex or you have made a number of requests. In this case, we will notify you and keep you updated.
If you have any questions about this Privacy Statement or our privacy practices, including any requests to exercise your legal rights, please contact us as follows:
You have the right to make a complaint at any time to the Information Commissioner's Office (ICO), the UK supervisory authority for data protection issues (www.ico.org.uk). You may also direct your complaint or concern to your applicable data protection authority. We would, however, appreciate the chance to address your concerns before you approach the ICO or another data protection authority.
Legitimate Interest means the interest of our business in conducting and managing our business to enable us to give you the best service/product and the best and most secure experience. We make sure we consider and balance any potential impact on you (both positive and negative) and your rights before we process your personal data for our legitimate interests. We do not use your personal data for activities where our interests are overridden by the impact on you (unless we have your consent or are otherwise required or permitted to by law). You can obtain further information about how we assess our legitimate interests against any potential impact on you in respect of specific activities by contacting us.
Performance of Contract means processing your data where it is necessary for the performance of a contract to which you are a party or to take steps at your request before entering into such a contract. In respect to HeySummit, that is the performance of our agreement with you to make the HeySummit Services available. We are not involved in the processing of your Personal Data during any engagement you enter into with our third party partners.
Comply with a legal obligation means processing your personal data where it is necessary for compliance with a legal obligation that we are subject to.
External Third Parties
Requests to exercise your rights may be submitted by emailing us at support@heysummit.com Please be prepared to provide your first and last name and email address that matches information we currently have on file. Where we are unable to verify your identity based upon this information alone, we may require additional details. We will respond to verifiable requests received from California consumers as required by law.